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workshop host requirements standard venue arrangements for w3c events: conferences, workshops, and meetings venue requirements: space, internet, audio visual, meals, local logistics and contact information meeting facility space, services and local support meeting room: appropriate sized meeting room
style meetings, working/interest groups, etc. wheelchair accessible space to include venue entrance, meeting room, lunch room, registration area, and bathrooms space at the front of the room for for a speaker panel (usually 2-4, 6 foot skirted tables with chairs) registration and break set-up: sufficient...
https://www.w3.org/2011/06/WorkshopHost.html